Legal Notifications
Legal Notifications
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Beavercreek City Schools have a zero-tolerance policy for bullying behavior. Read our Board Policy 5517.01 BULLYING AND OTHER FORMS OF AGGRESSIVE BEHAVIOR.
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Attendance Procedures
Beavercreek City Schools is required to follow the rules and regulations that were enacted in House Bill 410, which began in December 2016. This bill applies a preventative approach to addressing habitual and chronic truancy that has been mandated in the state of Ohio. Below is a summary of the changes to BCS truancy and discipline procedures.
Habitual and Chronic Truancy
It is important for every student in Ohio to attend school every day. Missing too much school has long-term, negative effects on students, such as lower achievement and graduation rates. There are many reasons students miss school, but districts often can directly impact their students' attendance. By using data to identify and support students who may need extra resources and services, districts can target supports to get students to school every day.
To support academic success for all students, the district will partner with students and their families to identify and reduce barriers to regular school attendance. The district will utilize a continuum of strategies to reduce student absence including, but not limited to:
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Notification of student absence to the parent or guardian;
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Development and implementation of an absence intervention plan, which may include supportive services for students and families;
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Counseling; parent education and parenting programs;
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Mediation;
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Intervention programs available through juvenile authorities;
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Referral for truancy, if applicable
EXCUSED ABSENCE (e.g. including but not limited to)-
Personal illness or accident
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Family Illness necessitating presence of child
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Quarantine of home
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Death in family
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Work at home necessitated by absence or incapacity of parent or guardian
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Observation or celebration of holiday
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Out of state travel (up to 24 hours) for a district approved extra-curricular activity
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Medical or Dental appointments
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Medically necessary leave for pregnant student
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Service as a precinct officer at a primary, special, or general election with principal approval (must be 18 years old)
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Family vacation days (with prior notification)
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Others as reviewed and approved by the Superintendent
UNEXCUSED ABSENCE (e.g. including but not limited to)
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Overslept
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Missed the bus
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Running late
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Car trouble
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Family vacations in excess of 10 days or without prior notification
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Student refusal
Medically Excused Absences and HB 410
A medically excused absence occurs any time a student is out of school due to illness or medical visit (physician, dentist, mental health, etc.). A medical excuse for personal illness will be accepted in the form of a doctor’s note within five (5) school days of the absence or parent call-in on the day of the absence due to illness or doctor’s visit. A student may have up to ten (10) medically excused absences without a doctor’s note, but with a phone call from a parent/guardian. The district encourages medical notes to be provided for medical appointments or illness-related absences.
Absence Notification Letter Information
Excessive Absence Letter - provided to parent/guardian as notification that their child has reached one of the following absence thresholds (includes excused and unexcused absences per state law). This letter is informational only.
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38 or more hours in one school month
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65 or more hours in one school year
Habitual Truancy Letter - provided to parent/guardian as notification that their child has reached one of the following thresholds (includes unexcused absences only):
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30 or more consecutive hours without a legitimate excuse
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42 or more hours in one school month without a legitimate excuse
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72 or more hours in one school year without a legitimate excuse
The purpose of the Habitual Truancy letter is to notify the parent/guardian of the habitual truancy absences and to indicate that an absence intervention plan is required. The parent/guardian will be contacted by district administration to set up an absence intervention meeting. Failure to participate in the creation of the absence intervention plan or carry out responsibilities may result in referral to Juvenile Court for truancy. For questions related to habitual truancy or absence intervention plans, please contact the District’s Attendance Officer.
Ten Parent Note Letter - provided to parent/guardian as notification that 10 parent notes have been exhausted for the school year and medical notes will be required for the remainder of the school year in order to excuse absences.
For additional information regarding attendance, please refer to your child’s school building handbook and/or Board Policy 5200.
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In compliance with Board of Education policy and State statute, District employees are required to report to the proper legal authorities any sign of child abuse or neglect. The child may suffer from physical abuse and neglect, sexual abuse, and/or emotional maltreatment. Basically, physical abuse is the nonaccidental, physical injury of a child; physical neglect is the failure to provide adequate parental care, support, medical attention, and education for a child; sexual abuse is any indecent sexual activity involving the child; and emotional maltreatment is the failure to provide warmth, attention, supervision, and/or normal living experiences for a child. This applies to students under the age of eighteen (18) and students under the age of twenty-one (21) who are physically impaired, mentally retarded, or developmentally disabled.
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Tyler Alexander
Assistant Superintendent
937-426-1522 ext. 2308
4029 Executive Drive
Beavercreek, OH 45430
tyler.alexander@beavercreek.
k12.oh.us Amy Snyder
Director of Special Services
937-426-1522 ext. 2440
4029 Executive Drive
Beavercreek, OH 45430
amy.snyder@beavercreek.k12.oh.
us Dale Wren
Director of Student Services
937-426-1522 ext 2310
4029 Executive Drive
Beavercreek, OH 45430
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PUBLIC NOTICE
-This notice serves as the District’s annual technology privacy notice consistent with Ohio Revised Code Sections 3319.325 - .327.-
Please be aware that the District, either directly or through a technology provider, is electing to generally monitor all school-issued devices (as that term is defined by R.C. 3319.325). The monitoring will include the following features: student interactions with school-issued devices (e.g., keystrokes and web-browsing activity). The District generally monitors these features for the noncommercial education purpose of instruction, technical support, exam proctoring, and/or as required by the Children’s Internet Protection Act (CIPA) enacted by the US Congress in 2000. Additionally, these features are generally monitored as a necessary precaution for preventing and/or responding to threats to life or safety.
Please note that the District has NOT implemented any new or changed monitoring services. This notice is a new requirement per Ohio Senate Bill 29 (“SB29”) that was passed by the Ohio General Assembly at the end of June 2024, was signed by Governor DeWine on July 24, 2024, and becomes effective on October 24, 2024.
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The Family Educational Rights and Privacy Act (FERPA) affords parents and students who are 18 years of age or older ("eligible students") certain rights with respect to the student's education records. These rights are:
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The right to inspect and review the student's education records within 45 days after the day the Beavercreek Preschool Center receives a request for access.
Parents or eligible students should submit to the school principal [or appropriate school official] a written request that identifies the records they wish to inspect. The school official will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected.
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The right to request the amendment of the student’s education records that the parent or eligible student believes are inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA.
Parents or eligible students who wish to ask the Beavercreek Preschool Center to amend a record should write the school principal [or appropriate school official], clearly identify the part of the record they want changed, and specify why it should be changed. If the school decides not to amend the record as requested by the parent or eligible student, the school will notify the parent or eligible student of the decision and of their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.
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The right to provide written consent before the school discloses personally identifiable information (PII) from the student's education records, except to the extent that FERPA authorizes disclosure without consent.
One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is a person employed by the school as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel) or a person serving on the school board. A school official also may include a volunteer or contractor outside of the school who performs an institutional service of function for which the school would otherwise use its own employees and who is under the direct control of the school with respect to the use and maintenance of PII from education records, such as an attorney, auditor, medical consultant, or therapist; a parent or student volunteering to serve on an official committee, such as a disciplinary or grievance committee; or a parent, student, or other volunteer assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.
Upon request, the school discloses education records without consent to officials of another school district in which a student seeks or intends to enroll, or is already enrolled if the disclosure is for purposes of the student’s enrollment or transfer. [NOTE: FERPA requires a school district to make a reasonable attempt to notify the parent or student of the records request unless it states in its annual notification that it intends to forward records on request.]
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The right to file a complaint with the U.S. Department of Education concerning alleged failures by the Beavercreek Preschool Center to comply with the requirements of FERPA. The name and address of the Office that administers FERPA are:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202
FERPA permits the disclosure of PII from students’ education records, without consent of the parent or eligible student, if the disclosure meets certain conditions found in §99.31 of the FERPA regulations. Except for disclosures to school officials, disclosures related to some judicial orders or lawfully issued subpoenas, disclosures of directory information, and disclosures to the parent or eligible student, §99.32 of the FERPA regulations requires the school to record the disclosure. Parents and eligible students have a right to inspect and review the record of disclosures. A school may disclose PII from the education records of a student without obtaining prior written consent of the parents or the eligible student –
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To other school officials, including teachers, within the educational agency or institution whom the school has determined to have legitimate educational interests. This includes contractors, consultants, volunteers, or other parties to whom the school has outsourced institutional services or functions, provided that the conditions listed in §99.31(a)(1)(i)(B)(1) - (a)(1)(i)(B)(2) are met. (§99.31(a)(1))
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To officials of another school, school system, or institution of postsecondary education where the student seeks or intends to enroll, or where the student is already enrolled if the disclosure is for purposes related to the student’s enrollment or transfer, subject to the requirements of §99.34. (§99.31(a)(2))
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To authorized representatives of the U. S. Comptroller General, the U. S. Attorney General, the U.S. Secretary of Education, or State and local educational authorities, such as the State educational agency in the parent or eligible student’s State (SEA). Disclosures under this provision may be made, subject to the requirements of §99.35, in connection with an audit or evaluation of Federal- or State-supported education programs, or for the enforcement of or compliance with Federal legal requirements that relate to those programs. These entities may make further disclosures of PII to outside entities that are designated by them as their authorized representatives to conduct any audit, evaluation, or enforcement or compliance activity on their behalf.
(§§99.31(a)(3) and 99.35)
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In connection with financial aid for which the student has applied or which the student has received, if the information is necessary to determine eligibility for the aid, determine the amount of the aid, determine the conditions of the aid, or enforce the terms and conditions of the aid. (§99.31(a)(4))
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To State and local officials or authorities to whom information is specifically allowed to be reported or disclosed by a State statute that concerns the juvenile justice system and the system’s ability to effectively serve, prior to adjudication, the student whose records were released, subject to §99.38. (§99.31(a)(5))
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To organizations conducting studies for, or on behalf of, the school, in order to: (a) develop, validate, or administer predictive tests; (b) administer student aid programs; or (c) improve instruction. (§99.31(a)(6))
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To accrediting organizations to carry out their accrediting functions. (§99.31(a)(7))
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To parents of an eligible student if the student is a dependent for IRS tax purposes. (§ 99.31(a)(8))
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To comply with a judicial order or lawfully issued subpoena. (§99.31(a)(9))
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To appropriate officials in connection with a health or safety emergency, subject to § 99.36. (§99.31(a)(10)
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Information the school has designated as “directory information” under §99.37. (§ 99.31(a)(11))
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Beavercreek City Schools offers or facilitates minor health, school counseling, and social worker services to all students on an as-needed basis. Individual services such as school-based mental health therapy and nursing services (for example, medication administration) are also provided to specific students. Parents/Guardians have the option to withhold consent or decline any such individual services. Parent/Guardian specific written consent or refusal will be obtained before providing any such individual services to their student. Parents/Guardians will also be notified whether the service(s) is required to be provided by the school district under state law and if other options to access the service(s) exist. This notice does not apply to emergency situations, first aid, other unanticipated minor health care services or health care services provided pursuant to the student's IEP or the District's obligation under Section 504 of the "Rehabilitation Act of 1973," 29 USC 794.
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Annual Assessment and Exiting
Students who meet the state’s criteria to be identified as English Learners are required by law to take the Ohio English Language Proficiency Assessment (OELPA). OELPA is the state’s annual summative assessment of English language proficiency, which provides documentation of English learners’ progress toward English proficiency. A student’s OELPA results determine whether the student is eligible to continue as an English learner or is proficient and ready to exit the language instructional education program.
Eligibility for exiting the English Learner designation
Only students who achieve an overall performance level of Proficient on the OELPA exit from English learner status. The overall performance level of Proficient is defined as domain scores of 4s and 5s in any combination across all nonexempt domain tests (listening, reading, writing and speaking).
Students who exit the EL Program will be monitored for two years to ensure their success.
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Beavercreek City Schools reinforces the fundamental right of parents to make decisions regarding the upbringing and control of their children, and Beavercreek City Schools shall not inhibit parental access to the student's education and health records maintained by the school. Parents may also file a written concern with the principal or assistant principal of the school building regarding their parental involvement or other school matters.
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Ohio House Bill 123, commonly known as the SAVE Students Act, requires schools to provide yearly instruction on suicide awareness and prevention, violence prevention, and social inclusion in grades 6-12 using evidence-based programs.
The evidence-based programs approved under that law that Beavercreek City Schools utilizes include Erika’s Lighthouse, Signs of Suicide, Hope Squad, Ending the Silence, It Starts with Hello, and Say Something.
To learn more about this law and these approved programs, please visit The Ohio Department of Education and Workforce’s SAVE Students Act Webpage. Click here to access the ODE Workforce webpage. If you would like to opt your students out of this direct instruction, please contact your child’s building principal.
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Section 504 of the Rehabilitation Act of 1973 is civil rights legislation that prohibits discrimination of pupils with disabilities in school systems. This law specifically prohibits discrimination against students with physical or mental impairments and guarantees them a free and appropriate public education (FAPE).
It is a civil rights statute that requires the needs of students with disabilities to be met as adequately as the needs of the non-disabled are met. To be eligible to receive assistance under a Section 504 plan, the student must be found eligible as being an individual with a disability or as an individual with an impairment that “substantially” reduces or lessens a student’s ability to access the learning in the educational setting because of a learning, behavior or health-related condition.
If you have questions about the district's Section 504 plans, please contact the counselor or school psychologist at your child's school.
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STUDENT CODE OF CONDUCT
(Zero Tolerance)
Students are expected to conduct themselves in a way that exhibits respect and consideration for the rights of others. Students of the District must conform with school regulations and accept directions from authorized school personnel. The Board has “zero tolerance” of violent, disruptive, harassing, intimidating, bullying or any other inappropriate behavior by its students.
A student who fails to comply with established school rules or with any reasonable request made by school personnel on school property and/or at school-related events is subject to approved student discipline regulations. Students are also subject to discipline, as outlined in the student code of conduct for misbehavior that occurs off school property when the misbehavior endangers the health and safety of students within the District or adversely affects the education process. The Superintendent/designee develops regulations that establish strategies ranging from prevention to intervention to address student misbehavior, and provides continuing instruction in dating violence prevention in education courses in grades seven (7) through twelve (12).
Students and parents receive, at the opening of the school year or upon enrolling in the Districts schools during the year, written information on the rules and regulations to which they are subject while in school or participating in any school related-activity or event. The information will include the types of conduct that will make them liable to suspension or expulsion from school or other forms of disciplinary action. The Board directs the administration to make all students aware of the student code of conduct and the fact that any violations of the student code of conduct are punishable. The rules also apply to any form of student misconduct directed at a District official or employee or the property of a District official or employee, regardless of where the misconduct occurs.
The student code of conduct is made available to students and parents. If a student violates this policy or the student code of conduct, school personnel, students or parents should report the student to the appropriate principal. The administration cooperates in any prosecution pursuant to the criminal laws of the state of Ohio and local ordinances.
A student may be expelled for up to one (1) year if he/she commits an act that inflicts serious physical harm to persons or property if it was committed at school, on other school property or at a school activity, event or program.
The Superintendent is authorized to expel a student from school for a period not to exceed one (1) school year for making a bomb threat to a school building, or to any premises at which a school activity is occurring at the time of the threat. Any expulsion under this provision extends, as necessary, into the school year following the school year in which the incident that gives rise to the expulsion takes place.
Individual factors are considered when determining disciplinary action which include the student’s mental and/or physical characteristics or conditions, the age of the student and its relevance to the punishment, the prior disciplinary history of the student and/or the intent of the perpetrator.
Any pupil engaging in the types of conduct, either specifically or generally, like the kinds of conduct listed below is subject to expulsion, suspension, emergency removal from curricular or extracurricular activities or transportation pursuant to S3313.661, Ohio Revised Code.
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Every student at BCS is provided with a personal device and grade-level appropriate online resources to support their learning. Please visit the Student Data Privacy section of our Digital Safety page to learn more about the specific resources used and the data being shared with each system.
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The Board of Education of the Beavercreek City School District (hereinafter referred to as “the Board” or “the District”) does not discriminate on the basis of sex (including sexual orientation or gender identity), in its education programs or activities, and is required by Title IX of the Education Amendments Act of 1972, and its implementing regulations, not to discriminate in such a manner. The requirement not to discriminate in its education program or activity extends to admission and employment. The Board is committed to maintaining an education and work environment that is free from discrimination based on sex, including sexual harassment.
The Board prohibits Sexual Harassment that occurs within its education programs and activities. When the District has actual knowledge of Sexual Harassment in its education program or activity against a person in the United States, it shall promptly respond in a manner that is not deliberately indifferent.
Pursuant to its Title IX obligations, the Board is committed to eliminating Sexual Harassment and will take appropriate action when an individual is determined responsible for violating this policy. Board employees, students, Third Party vendors and contractors, guests, and other members of the School District community who commit Sexual Harassment are subject to the full range of disciplinary sanctions set forth in this policy. The Board will provide persons who have experienced Sexual Harassment ongoing remedies as reasonably necessary to restore or preserve access to the District’s education programs and activities.
Title IX Coordinator(s)
The Board designates and authorizes the following individual(s) to oversee and coordinate its efforts to comply with Title IX and its implementing regulations:
Tyler Alexander
Assistant Superintendent
937-426-1522 ext. 2308
4029 Executive Drive
Beavercreek, OH 45430
tyler.alexander@beavercreek.
k12.oh.us Amy Snyder
Director of Special Services
937-426-1522 ext. 2440
4029 Executive Drive
Beavercreek, OH 45430
amy.snyder@beavercreek.k12.oh.
us